Credit Administrator Apprentice

Would you like the opportunity to work with some of the world’s largest brands?

DCS Group is the UK’s leading Distributor, Manufacturer and Exporter of Health Beauty and Household products. As the uniquely appointed representatives for Procter & Gamble, Unilever, Kenvue, PZ Cussons, SC Johnson to name a few, DCS has unrivalled multi-channel insight and category expertise. Our latest exciting plans to develop and grow our new Food distribution business has seen major brands such as Whitworths and Danone joining forces with DCS.

DCS Group is passionate and proud about all that we do, the customers we serve and our people. Operating out of two amazing sites, we have the 26-acre Banbury Head Office and warehousing facilities as well as our new state of the art Health and Beauty manufacturing facility occupying 100,000 sq. ft based in Redditch.

As a family-owned business, we are very proud of our ethos, our people and 30 years of successive growth. We offer a very special opportunity of being able to join a welcoming, dynamic, fun place to work, and to work directly with the world’s biggest FMCG power brands.

We are currently looking to recruit diligent and reliable Credit Administrator Apprentice to join us on a permanent, full-time basis working 40 hours per week at our Finance division on site in Banbury. 

As an Credit Administrator Apprentice, your duties will include:

Sales Order Financial Review:

• You will be a key point of contact within the business for sale orders which are on hold due to financial risk. Reviewing and monitoring held sales orders to determine the appropriate financial action to be taken to release the sales order back to Customer Services/Transport. Seeing all financially held sales orders associated queries through to timely resolution and ensuring clear communications to all relevant parties. The full process is recorded via Q-Pulse which you are also responsible for adhering too as well as reviewing the process, making sure any changes to the process are updated.

New Customer Accounts:

• You will process all new accounts for Central customers. From the beginning of the process obtaining customers Dun & Bradstreet credit report to setting up the customer accounts on Sage X3, the full process is recorded via Q-Pulse which you are also responsible for adhering by too as well as reviewing the process, making sure any changes to the process are updated.
• Using and monitoring both Duns & Bradstreet (credit reporting) and Coface (credit insurance) portals.
• Monitoring our cost for international Dun & Bradstreet credit reports, making sure we are within budget.

Data Entry and Record Keeping:

• Being the main cover for the Cash Controller whose role is managing the multi-currency cash receipts across four separate bank accounts, processing all incoming payments for the business. This will also involve understanding customer deductions and debit note management as well as reconciling complex remittances across our ledger.
• Accurate and timely entry of financial & supplier data into the company's accounting system i.e. Address changes, updating contact information, deactivating supplier accounts etc.
• Being the main cover for the Barclays month end reporting. The last working day of each month, ledger reporting is required for us to provide Barclays for our factoring reconciliation.

Purchase Ledger Processing:

• Receipting - Printing the receipt from SAGE X3 for deliveries daily to match what has been booked into the warehouse.
• Stock Invoices - Matching up with Delivery Notes/GRNs if appropriate. Enter on to Purchase Ledger in Sage and ensure an electronic copy is saved for future reference. Recording price queries onto tracker ready to be signed off by the relevant authorized personnel.  Entering Debit Notes for overcharges on instructions from Buyers. Updating tracker once signed off.  Reconciling Credit Notes received from suppliers against the ledger.
• Payments - Assisting with running the daily BACS payment runs.
• Seeking opportunities for continuous learning and process improvement.

What we are looking for in our ideal Credit Administrator Apprentice:

• Math & English Minimum GCSE A-C (or 9-5 equivalent).
• Strong attention to detail and accuracy in data entry.
• Excellent organizational and time management skills.
• Proficient in Microsoft Office applications, especially Excel.
• Good communication skills, both written and verbal.
• Ability to work collaboratively in a team environment.

Core benefits of working for DCS Group:

As a family business, we place a great deal of importance on the well-being and happiness of our staff and the benefits they can enjoy.

• Life Cover
• Pension
• Medical Cash Plan
• Cycle to Work Scheme
• Well-being
• Staff Shop
• Social Events

There’s no place quite like DCS Group and we’re proud of that, which is all down to the people who work here.  If you want to be part of our expanding company which offers exciting opportunities for career progression, we would love to hear from you!